With the introduction ofThe Digital Product Passport (DPP), the European Union is changing not only the way products are managed, but also the logic of the entire global supply chain. Although the regulation is applied within the EU, its impact crosses the borders of the continent - all the way to the producers of raw materials and components in Asia, Africa and Latin America.

Without data from these external partners on origin, materials and sustainability, European companies cannot meet the requirements ofThe Ecodesign for Sustainable Products Regulation (ESPR).

Why is the DPP fundamentally changing the relationship with non-EU suppliers?

The focus shifts from the product to the data

Until now, sustainability was often limited to certification of the final product. The DPP requires life-cycle data, much of which is generated outside the EU:

• Origin of raw materials;
• Materials and chemicals used;
• Energy intensity of production;
• Repair and recycling options.

There is no "non-EU" in terms of compliance

The responsibility for the product remains with the company that places it on the European market. This means:

1. Missing data = incompatible product.
2. Incomplete data = risk of heavy penalties.
3. Conflicting data = accusations of greenwashing.

Key challenges facing the global chain

Working with third-party providers carries specific risks:

• Low regulatory awareness:Many suppliers see the requirements as an administrative burden rather than a business factor.
• Lack of standardization:Data often arrives in unstructured formats – Excel spreadsheets without a uniform format, PDF certificates or emails – making automation impossible.
• Cultural and legal barriers:Fear of trade secret disclosure often leads to resistance to transparency.

How to Prepare Providers for DPP: Strategic Steps

1. Map the supply chain by data

The first step is not contractual, but informational. Identify which vendors provide critical materials and which data is missing entirely. This allows prioritization of efforts.

2. Divide the data by levels of sensitivity

Reduce resistance by explaining to providers the difference between:

• Public data:Materials, instructions for use.
• Evidence:Certificates and verification methodologies.
• Limited data:Non-Public Commercial Information.

3. Set clear and realistic requirements

Instead of general phrases, give specifics: what format is needed, how often the information needs to be updated, and who is responsible for accuracy.

Operational tools for success

To make DPP a manageable process, bet on:

• Supplier Portals:Use technologies that allow suppliers to enter data directly into structured templates.
• Training instead of pressure:Invest in short trainings that explain "why" this data is needed. This improves the quality of information and strengthens the partnership.
• Contract Integration:Phase in clauses to provide and update DPP data.

Risks and opportunities

Risks of not being prepared:

• Regulatory risk for the finished product– the non-conformity of one component may render the entire product unfit for sale in the EU.
• Suspension of imports and sanctions– risk of goods being blocked at the border and heavy financial fines.
• Urgent and expensive change of partners– need to suddenly terminate contracts and search for new suppliers at the last minute at higher prices.

Adaptation possibilities:

• Better traceability and management– turning chaotic data into a structured asset for better business decisions.
• Identifying high-risk suppliers– early detection of weak links in the chain, before they have caused a crisis.
• Stronger strategic partnerships– building long-term and trusted relationships with suppliers who share your standards of quality and transparency.

The technological aspect: A catalyst for digitization

The DPP forces non-EU providers to modernize their internal systems. The requirement for machine-readable information transforms informal practices into structured processes. For European companies, this is a chance to work with more reliable and digitally mature partners.

Conclusion

The digital product passportproves that sustainability is no longer an individual effort but a shared responsibility across the chain. Preparing non-EU suppliers is a complex task, but it is also the biggest investment in the security of your business.

Companies that use DPP as a tool to strengthen supplier relationships will emerge from the transition more transparent, more resilient and more competitive.